Office Administrator/Church Secretary
 

STATUS: Half Time (20 hours per week), Exempt Position
REPORTS TO: Lead Pastor
DESCRIPTION: This person manages the day-to-day functions of the Hilltop Celebration Church office. They must have a friendly and welcoming presence, have great communication skills, be organized, detailed, and an excellent planner. This person is the hub of the church and will generally have a knowledge of a great deal of the inner workings of the church, church personnel, and church members. Confidentiality is a critical aspect of the position. Hours are flexible. Occasional evenings and weekends.

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GENERAL QUALIFICATIONS:
● Profess Jesus Christ as Lord and Savior
● Believe in and support the ministry of Hilltop Celebration Church
● Either be an active member of Hilltop or willing to become one
● Pass a background check
● Experience in an administrative assistant/secretary role (preferred).
● Exercise discretion, confidentiality, and professionalism in all interactions
● Self-starter, able to work independently on multiple tasks with possible interruptions
● Great attention to detail
● Excellent planner
● Work as a team member with staff and volunteers
● Have excellent verbal and written communication skills
● Complete all tasks promptly and accurately, ensuring deadlines are met
● Desire to continue to learn and grow
● Computer fluency (not a requirement but some knowledge would be helpful)
   o Microsoft: Word, Excel, and PowerPoint
   o Google: Mail, Drive, Docs, and Calendar
   o WIX Websites: Editing and Designs
   o Planning Center Church Database
   o Operate copy machine
   o Facebook

AREAS OF RESPONSIBILITY:
● Receive and return church phone calls, voicemails, and emails
● Forward pertinent information onto staff, elders, leaders, members, and prayer team via phone, email, text, or mail
● Design and print bulletins and other print communications
● Website updates
● Maintain and update church calendar and church database
● Maintain and stock Next Step Kiosk
● Print and stock materials in Sanctuary
● Maintain records and proper paperwork for births, baptisms/dedications, marriages & death, etc.
● Accounting/financial responsibilities including but not limited to:
   ○ Deposit and maintain accurate records of weekly offerings
   ○ Payroll
   ○ Paying bills
   ○ Occasionally work with director of finance and accountant (outsourced) to help produce monthly financial report
● Coordinate room reservations, setups, and ordering materials for groups and classes
● Occasional scheduling of volunteers
● Purchasing of toiletries, kitchen supplies, coffee, etc. (both at Wal-Mart and online)
● Plan and coordinate various events throughout the year (e.g. Annual Meeting, Church Picnic, Volunteer Appreciation Dinner, etc.)
● Plan and coordinate Connect Weekends (signups for small groups and classes) for the spring and fall semesters each year
● Collect information from group, class, and ministry leaders, and publish the Next Steps Guide each spring and fall (this publication lists all the small groups, classes, and ministries for the semester)
● Admin support for discipleship classes (e.g. Next Steps Class, How to Pray and Minister in the Power of the Holy Spirit, Encounter God, etc.)
● Track attendance for weekend services and discipleship classes
● Create registrations for classes and events (online and paper)
● Other duties as assigned.

COMPENSATION/BENEFITS:
● $18,000 annual salary
● 2 weeks paid vacation
● Employer will match retirement contributions up to 3%​

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To apply, please email resume to Roger Sodsod at sodsodhilltop@gmail.com
 

Applications will be reviewed on a rolling basis (job initially posted 10/9/2025).